Short description:

Archiving of sales, purchasing, accounts receivable, accounts payable and financial data from an SAP ERP system: Due to insolvency proceedings, parts of the business are sold. The buyer of the business units is to receive only the data that was acquired.


The customer operates an SAP ERP system landscape with a development/test and productive system. The SAP Content Server is used to store documents (CAD drawings, invoices, orders, etc.). Various requirements for the provision of data to the purchaser are imposed by the insolvency administrator. In addition to the deletion of complete company codes, data within a company code that is not part of the sale is to be deleted. Before starting the deletion of data, a copy is first made. Then, the deletion of data is performed on the created copy. First, with the help of the customer, an analysis of the data to be deleted is created. Based on the results, the strategy for deletion is determined and SAP archiving is started first. For this purpose, the appropriate settings for archiving SD, MM, FI, CO, documents must be made. Subsequently, the archiving and deletion of the data takes place with standard tools.

Technical description:

The challenge is that sales organizations with their data form the basis as a characteristic for deletion. Initially, there are four sales organizational units in the system and only the data of one sales organizational unit has been sold. Therefore, the remaining data must be deleted as far as possible. Material classes are defined as another characteristic. Unfortunately, some materials are used across sales organization units. Furthermore, orders are not completed or material stocks exist which are not booked out and therefore do not allow archiving. For these cases it is defined that the data is alienated. The same applies to certain customer, vendor and employee data.