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Enhancement of accounts receivable posting logic for an energy service provider

Project duration: 1 year, 5 months

Brief description

The posting logic for an energy service provider is enhanced to automatically post all types of posting transactions in the future in both the own company code and also in the corresponding company code for the affiliated Group companies. This mirror posting to the corresponding recipient company code improves the quality and symmetry of data, reduces the work of the customers' accounts departments and simplifies controlling. To enable this, the relevant posting data for the customer's side are formatted and various communication channels are added to the interface with the ERP system and also to internal interfaces, in order to handle the greatly increased flow of data and the more stringent master data quality requirements. The focuses of the project include the technical and functional conceptual design, database and back end development, and adaptation of XML interfaces and document interfaces.

Supplement

The master data system is an internal .NET solution with an MS SQL server connection and a BizTalk communication interface to the SAP system, where all posting transactions are executed. Various internal systems are affected by innovations to the posting process, so inter-system communication is adjusted. New master data interfaces to SAP provide a near constant flow of data in order to reconcile the two systems. These master data provide the basis for correct processing of posting-relevant data. The process was adapted so that the relevant documents are also archived for each posting in the recipient company code and they are linked to the posting records.

Subject description

This mutual posting of group-internal energy and service provision invoices (as well as advance payments, accruals and deferrals, etc.) significantly reduces the error rate in the posting process by minimizing manual interventions. The procedure posts planned advance items, credit memos and final accounts to both company codes, as well as monthly accrual and deferral items that are provided by the customer-internal controlling system. In addition, a corresponding document is generated for each posting carried out, and this document is automatically archived and linked in group's ERP system in order to comply with the legal record-keeping obligation.

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Dr. Andreas Schneider

Sector Manager Energy

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