8. March 2024

Helaba Invest automates and digitizes invoice receipt with IDP

Powerful AI tool in use

Helaba Invest Kapitalanlagegesellschaft mbH is pushing ahead with its digitalization strategy and automating the receipt of invoices with a powerful AI tool. The company relies on Intelligent Document Processing (IDP) and our proven AI expertise. IDP is an innovative technology that works with trained algorithms and can be used to process both digital documents and scanned paper documents. IDP makes this possible by using AI technologies such as Machine Learning (ML), Natural Language Processing (NLP) and Optical Character Recognition (OCR). IDP is thus able to imitate human abilities such as identifying, processing and categorizing incoming documents.

One of the leading capital management companies in Germany relies on PTA’s AI expertise

Helaba Invest Kapitalanlagegesellschaft mbH was founded in 1991 as a wholly owned subsidiary of Helaba Landesbank Hessen-Thüringen (Helaba). Helaba Invest stands for over 30 years of expertise in institutional asset management. Since its foundation, Helaba Invest has developed from a specialized provider of investment solutions for savings banks into one of the leading capital management companies and asset managers in Germany. Its clients include companies, insurance companies, pension funds, foundations and large asset managers.

Helaba Invest relies on the cloud-based AI technology Intelligent Document Processing (IDP) to automate invoice receipt and the associated checking, processing and allocation of mass data such as invoice date, amounts and currencies. Our IT and AI professionals in Mannheim are responsible for the implementation, continuous development and secure operation of the cloud solution in German Google data centers. Using IDP, Helaba Invest now processes incoming invoices, identifies all relevant invoice data, extracts, organizes and classifies them. It then transfers them to the designated back-office systems for further processing and archiving.

Back row from left to right: Daniel Solymos, Jan Wagner (both Helaba Invest), Joachim Schütter, Dr. René Külheim, Dr. Frank Gredel (all PTA); front row from left to right: Alexander Jaufmann, Lihua Pan (both Helaba Invest)

Helaba Invest benefits from agility, efficiency and quality

Helaba Invest is laying a solid foundation for lean and efficient digital processes throughout the entire company organization with intelligent, automated invoice receipt processing. Against the backdrop of the much-discussed shortage of skilled workers, Helaba Invest’s use of IDP relieves its employees enormously, as the time-consuming manual checking of mass data in the form of incoming invoices is no longer necessary. Two major advantages that Helaba Invest has gained from the intelligent digital processing of its incoming invoices are the time saved through efficient and lean processes as well as the transparency and end-to-end control within each digital invoice run.

Digitalization goes hand in hand with continuous development

However, the automated processing of incoming invoices by no means exhausts the capabilities of the cloud-based AI solution provided and hosted by PTA. Our AI experts are continuously developing the complex infrastructure on which the IDP solution is based. Current innovations such as Large Language Models (LLMs), which became popular with the advent of ChatGPT, are being used by PTA programmers to further optimize AI scenarios. Based on these models, AI will not only learn context, derive intentions and be creative on its own in the future – it can also be trained for a wide variety of processes.

Find out more about our lighthouse project with Helaba Invest or contact us directly:

Joachim Schütter

Key Account Manager

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